ARTERNAL Updates

🖼️ Inventory

🎉 Inventory Improvement: improved the inventory importer so that it doesn’t overwrite inventory records in the rare occasion that there is no inventory id in the spreadsheet and there are artists with the same initials

🐛 Bug Fixes

• Fixed an issue where the price in captions was sometimes incorrect when there were multiple price labels
• Fixed an issue where the availability status of editions were incorrect when being imported
• Fixed an issue where the default column size was off in inventory detailed list view for new accounts
• Fixed an issue with attaching single-work fact sheets when using the Email Selected button in the inventory selection cart
• Fixed an issue where archived editions, parent records, and alt views did not show up in the Archived tab in inventory

📈 Reporting

🎉 Reporting Improvement: added the Grand Total column in the Invoices by Amount report

🐛 Bug Fixes

• Fixed an issue where the consignment PDF was slow to update recent changes
• Fixed an issue where searching within inventory lists was not working

💹 Transactions

🎉 Transaction Improvement: improved invoice number search so that users can search via partial invoice number

🖼️ Inventory

🎉 Inventory Improvement:

• Changed the Add Works button to Add Documents under the documents tab in inventory lists
• Changed the Search for tags to Search for a tag/role/location depending on which filter the user is choosing

🐛 Bug Fixes

• Fixed an issue where archiving contact caused live list contact count to be -1
• Fixed an issue where archiving works within inventory list caused incorrect inventory count
• Fixed an issue where some alt view videos were cut off
• Fixed an issue where OVR settings page was not up-to-date

📔 Contacts

[Now Live] Users can filter contacts by first/last name is empty

What is it?

In Contacts, open the filters > select First Name or Last Name > there is an Is Empty option in the dropdown

Why does it matter?

When users need to clean up the contact data or create a separate smart mail with a different greeting line for contacts without a name, this feature helps users to quickly filter the contacts.

How to use it?

Go to Contacts > Show filters > First Name or Last Name > Is Empty

🐛 Bug Fixes

• Fixed an issue where the Swiss Francs symbol was outdated

📔 Contacts

🎉 Contact UI Improvement: Added a notification when the import spreadsheet exceeds 2000 rows

✉️ Smart Mail

🎉 Smart Mail Improvement: Optimized the speed of removing contacts from a smart mail

🐛 Bug Fixes

• Fixed an issue where contact count in smart mail groups was incorrect
• Fixed an issue where smart mail groups had blank contact cards
• Fixed an issue where date picker in custom fields was off by one day
• Fixed an issue where the viewing rooms showed cents when the Hide Cents toggle was on in Settings
• Fixed an issue where merging contacts did not work if the primary contact had no phone number and the secondary contact had a phone number

🖼️ Inventory

🎉 Inventory Improvement:

• Improved the inventory import template to clarify the artwork status columns
• Added Chinese Yuan (RMB) to the currency list

🐛 Bug Fixes

• Fixed the issue where consignor split did not apply to all inventories in a consignment agreement
• Fixed an issue where the contact import did not work as expected
• Fixed an issue where changing a contact’s primary address label did not work
• Fixed an issue where batch assign contact did not work sometimes

⚙️Settings

🎉 Settings UX Improvement: changed the default settings to make sure all new accounts have a default currency

🐛 Bug Fixes

• Fixed an issue where solos show being incorrectly categorized as group shows
• Fixed an issue where the “your connection is not private” error message showed up in the viewing room links for some organizations
• Fixed an issue where the invoice preview did not include taxes sometimes
• Fixed an issue where adding an already-uploaded attachment in smart mail was not clickable sometimes
• Fixed an issue where creating an inventory custom field did not trigger the success toast notification

🖼️ Inventory

🎉 Inventory Improvement:

• Added the Mexican Peso (MXN) to the currency list
• Added more columns to the contact and inventory import templates

🐛 Bug Fixes

• Fixed an issue where auto-calculated taxes did not show up in invoice preview
• Fixed the format of Certificate of Authenticity
• Fixed an issue with saving contact notes
• Fixed an issue where work status filter pulled up other works

📈 Reporting

🎉 Reporting Improvement: Added the new Payment History and Last Payment Date columns in the Invoice by Amount report

⚙️Settings

🎉 Settings UX Improvement: changed the contact association type from user-specific inventory settings to organization-wide inventory settings

🐛 Bug Fixes

• Fixed an issue where Autosize all columns feature in inventory detailed list did not work properly
• Fixed an issue where the removing works from lists in inventory basic list did not work
• Fixed an issue where packing and shipping notes PDF layout was incorrect
• Fixed an issue where consignment split was sometimes incorrect

🐛 Bug Fixes

• Fixed an issue where deleting dimensions in framed dimensions converter did not work
• Fixed an issue where editing custom work list did not work for some users
• Fixed an issue where sorting by inventory numbers did not work

🖼️ Inventory

[Now Live] New optional “phone number” field in inquiry form

What is it?

In the inquiry form in the online viewing room, there is a new Phone Number field.

Why does it matter?

By having the visitor’s phone number, it increases the chance of connecting with clients and making sales.

How to use it?

It is now showing up in all online viewing rooms.

[Now Live] New columns in the inventory detailed list view

What is it?

In the inventory detailed list view, there are more available columns

Why does it matter?

It allows users to better customize the inventory view. In particular, there are two new columns Contact Associations and Invoice Status. Additionally, all the inventory custom fields in your account are available in this dropdown.

How to use it?

Hover over the header and click on the three-dash icon, click on the vertical icon, and then select or de-select columns.

🎉 Inventory UX Improvement: Improved the online viewing room so that it does not ask for emails for repeat users

💹 Transactions

🎉 Inventory UI Improvement: changed the invoice draft created status to unsent

🐛 Bug Fixes

• Fixed an issue where Sold To filter did not work in contacts
• Fixed an issue where uploading contact and inventory spreadsheets did not work
• Fixed an issue where document uploader did not work for PDFs

🐛 Bug Fixes

• Fixed an issue where contact lists showed duplicate contacts sometimes
• Fixed an issue where economic nexus warning showed up in payables
• Fixed an issue where certain inventories could not be marked as sold
• Fixed an issue where certain columns in inventory import template could not be properly imported
• Fixed an issue where saving edits in the settings did not work
• Fixed an issue where users could not see all inventories after putting inventories into the selection cart
• Fixed an issue where reordering inventories did not work for viewing rooms

Happy New Year!

🖼️ Inventory

🎉 Inventory UI Improvement: added the inventory number dropdown for editions in inventory basic list view

🐛 Bug Fixes

• Fixed an issue where syncing to QuickBooks didn’t work for Canadian businesses
• Fixed an issue where loading certain inventory lists was slow
• Fixed an issue where reordering inventory lists didn’t work
• Fixed an issue where putting inventories into the selection cart caused display issue in the inventory detailed list view

⛄ Happy Holidays!

💹 Transactions

[Now Live] New “Returned” status for consignments

What is it?

After creating a return, the consignment automatically gets marked as Returned and the return date shows up in the Consignment Date column

Why does it matter?

It allows users to track consignment status more easily

How to use it?

Click on the Return Consignment button, and then enter the return information. After the return transaction is created, the consignment status will automatically update.

[Now Live] Inventory custom fields now available for invoices

What is it?

Under Settings > PDF Templates > Transaction, your inventory custom fields are now available

Why does it matter?

It allows users to add inventory custom fields to the invoices

How to use it?

Go to Settings > PDF Templates > Transaction, and click on View custom inventory fields, then copy and paste the desired fields into the text box below

🐛 Bug Fixes

• Fixed an issue where the Sold availability filter sometimes did not show all sold inventories
• Fixed an issue where the duplicate email pop up did not work when creating a new contact
• Fixed an issue where the dimensions converter did not save updates
• Fixed an issue with un-clickable empty inventories in the detailed list view
• Fixed an issue where when making a PDF or smart mail from the inventory selection cart, incorrect inventories showed up