ARTERNAL Updates

🐛 Bug Fixes

• Fixed a bug which might cause “Error moving this item” in customs set installation views
• Fixed a bug where editions’ currency changes to the default currency, instead of the currency in the master record
• Fixed a bug where the line spacing in the PDF settings did not work properly

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added NGN (Nigerian Naira) into the currency list
• Improved the modal window of changing inventory status to avoid being cut off

📔 Contacts

🎉 Contacts UI Improvement: improved the contact quick search for more accurate and smooth searches

🐛 Bug Fixes

• Fixed a bug where the Revenue and Clickthroughs can be inaccurate in Reports.
• Fixed a bug where there might be failures to create invoices, consignment, or payables under some circumstances
• Fixed a bug where the Confirm Status emails show broken images and no caption

📔 Contacts

[Now Live] Users can now assign contacts in batch

What is it?

The Assign to User button in the contact selection cart.

Why does it matter?

It allows you to assign multiple contacts to any user, so you don’t have to go into each contact’s page and assign the contact individually.

Before:

After:

How to do it?

Select the contacts you would like to assign / reassign, click the Assign to User button and select the desired user.

🎉 Contacts UI Improvement: Improved the search function so that it now recognizes words without their diacritical marks

⚙️ Settings

🎉 Settings UI Improvement: Changed the FAQ section to Help Center.

🐛 Bug Fixes

• Fixed a bug where the work count in invoices could be incorrect

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added artist year in the inventory caption formatter
• Added additional inventory number to inventory caption formatter

⚙️ Settings

🎉 Settings UI Improvement: Added a placeholder avatar for users without an avatar

💹 Transactions

🎉 Transaction UI Improvements:

• Fixed the issue where it said Edit Invoice regardless of the transaction type
• Added COP to currencies

🐛 Bug Fixes

• Fixed a bug where archiving works kept showing up in PDFs
• Fixed a bug where alt text showed up in the Status Note column in inventory

📱 Mobile App: v3.90 released

• Added a setting to toggle the location on/off when viewing artworks
• Updated the app icon
• Fixed slow loading issues for users with a large number of custom sets, exhibitions, and art fairs

❤️ Happy Valentine’s Day!

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added an apply dimension pop-up window when converting dimensions
• Moved the Condition Log section before the Location History
• Added Additional Inventory Number in the inventory caption formatter.

💹 Transactions

🎉 Transaction UI Improvements: Changed Consignor to Consignee in consigned out transaction.

💹 Transactions

[Now Live] Users can now create calendar events while creating transactions.

What is it?

In our last release, the calendar feature was added into consignment agreements and loan agreements. With this release, it is available to invoices as well.

Why does it matter?

When creating an invoice, users can now add a calendar event based on the selected date. This allows users to set up a payment due date reminder in the calendar.

How to use it?

When creating an invoice, click on the “Add to Calendar” button. Edit the information as needed, then click on it to save the calendar .ics file. After that, upload the file to your desired calendar. Users can also create a calendar event after the invoice is completed.

🎉 Transaction UI Improvement: Updated the sorting in transactions so that it will stay when users leave and then come back to the transaction page.

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added additional prices and sold price columns in inventory exports
• Added a pop-up window to confirm artwork dimension conversion

📔 Contacts

🎉 Contacts UI Improvement:

• Improved contact search bar to prevent texts from overlapping on smaller screens.
• Changed the note in contacts from “created by a few seconds ago” to “created by [user] a few seconds ago”

📈 Reporting

🎉 Reporting UI Improvements:

• Updated the columns in the Most Shared Artists report to reflect more smart mail activities.
• Split the Smart Mail Count column in the Artist by Revenue report into Sold Smart Mail Count and Total Smart Mail Count columns.

🐛 Bug Fixes

• Fixed a bug where re-importing contacts was not working properly
• Updated the net profit formula in the Top Sold Artworks report to revenue - consignment split - expenses - commission - discount
• Fixed a bug where the order of artworks in inventory is out of sync with OVRs and PDFs.
• Fixed a bug where reporting only showed USD as the currency.

💹 Transactions

[Now Live] Users can now create calendar events while creating transactions.

What is it?

When creating a consigned in/out or loan, there is a new “Add to Calendar” button to add the date into the user’s own calendar (Google/Apple/Outlook/etc.).

Why does it matter?

The new calendar feature helps users to create a calendar reminder while creating a transaction in ARTERNAL. It saves the time to create a duplicate reminder in the calendar, and users can easily access the transaction by the link.

How to use it?

When creating a new consignment agreement or loan agreement, there is an “Add to Calendar” button at the bottom of the page. Click on it to save the calendar .ics file, and then upload the file to your desired calendar.

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💹 Transactions

🎉 Transaction UI Improvement:

• Added the date column in the Financial Overview (Exhibitions) and Financial Overview (Art Fairs) reports.
• Changed the Sold by column in reports from the user who created the invoice to the user who was selected in the Staff field in the invoice.
• Removed the fixed decimal places for the taxes.

🖼️ Inventory

🎉 Inventory UI Improvements: Improved the styling so that the filter modal window and inventory items do not overlap on smaller screens.

🐛 Bug Fixes

• Fixed a bug where the taxes rounding up was not working properly
• Fixed a bug where adding an image from documents to smart mail would cause broken image preview
• Fixed a bug where images in received emails are broken
• Fixed a bug where the notes in Contacts always showed “created a few seconds ago”
• Fixed a bug which prevented users from deleting archived contacts
• Fixed a bug where dimensions automatically set back to 0 in some cases
• Fixed a bug where adding a discount in invoices triggered the currency error message
• Fixed a bug which prevented users from making payables on the same expense after deleting the previous payables
• Fixed a bug where the auto-create payable prompt popped up even when the artwork in the invoice had no active consignment term
• Fixed a bug where archiving inventories caused incorrect artist work counts

🎁 The ARTERNAL team wishes everyone a Merry Christmas and Happy New Year!

🖼️ Inventory

🎉 Inventory UI Improvements:

• When adding artworks from the selection cart to a set, the order in the cart will stay in the set.
• Added the ability to upload multiple footers for condition reports.

📔 Contacts

🎉 Contacts UI Improvement: Fixed an issue where the contact grid top bar was cut off by the filter window.

📈 Reporting

🎉 Reporting UI Improvements: Removed the artist Alias column and the i icon from all reports.

💹 Transactions

🎉 Transaction UI Improvement: Changed the To to Returned by in return forms.

🐛 Bug Fixes

• Fixed a bug where the status filter in inventory did not return editions.

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added a work count when applying the status filter.
• Added the option to archive select individual editions under a master record.
• Prevented logo breaking from the page break in PDF.

📔 Contacts

🎉 Contacts UI Improvement: Added the Delete All and Unarchive All buttons in the archived contact page.

💹 Transactions

🎉 Transaction UI Improvement: Added a download button in the invoice read-only mode.

⚙️ Settings

🎉 Settings UI Improvement: Added a pop up to indicate when the password has been successfully updated.

🐛 Bug Fixes

• Fixed a bug where the price history repeated itself.
• Fixed a bug where the multiple currency warning popped up when only one currency was applied.
• Fixed a bug where the Economic Nexus was not calculating based on the correct look back period in some states.
• Fixed a bug where the price in the caption field was incorrect for some master record editions.
• Fixed a bug where the dimension fields auto filled 0.
• Fixed a bug where the payable did not display artwork images.
• Fixed a bug where a currency error message popped out when adding discounts.
• Fixed a bug where decimals would cause issues in payables.

🖼️ Inventory

[Now Live] Condition reports now have preview stage

What is it?

A preview stage that allows users to edit condition reports before exporting into PDFs.

Why does it matter?

Previously, without the preview stage, users could not edit condition report PDFs. It was directly downloaded after pressing the export button.

How to use it?

Go to Inventory > Location/Condition > Export PDF. Then there will be a prompt asking whether to include the images into the PDFs, choose INCLUDE or NOT INCLUDE, and then it will take you to the edit and preview stages.

[Now Live] Users can now select multiple availability statuses

What is it?

Users now have the option to filter inventories by multiple availability statuses.

Why does it matter?

Previously, users could only filter by one status. It could cause inconvenience in some use cases. For example, a sales team may look for artworks that are both available and on hold.

How to use it?

Go to Inventory > Status Filters, and click on the desired statuses in the drop down.

[Now Live] Users can now receive faster email notifications for OVR activities

What is it?

Users can now receive immediate notifications if an inquiry is made in the online viewing rooms. The OVR summary for email sign in is now changed from every 24 hours to every 12 hours.

Why does it matter?

Users can now better keep track of OVR activities. If a visitor makes an inquiry, users can now get notified and respond in a timely manner.

How to use it?

Go to Settings > Email Notifications, and switch this toggle on.

🎉 Inventory UI Improvement:

• Added three new fields--Lot, Estimate, and Link--in the auction history section.
• Added an indicator to show how many filters are being applied, when the filters dropdown is hidden.

📔 Contacts

🎉 Contacts UI Improvement: Added an indicator to show how many filters are being applied, when the filters are hidden.

🐛 Bug Fixes

• Fixed a bug where Save New Order does not pop up every time the user changes the sorting in an inventory set.
• Fixed a bug where the Associated Artist filter in Contacts is not returning accurate results.
• Fixed a bug where the Total Items column is not working properly.
• Fixed a bug where the calendar selector in the release form is not working in Safari.
• Fixed a bug where keeps invoices from syncing to QuickBooks when the contact does not have an email address.
• Fixed a bug where archived inventories have invalid Date Archived and Archived By.

📔 Contacts

[Now Live] New Contact View

What is it?

ARTERNAL now has a brand new contact view, and it will be the only view from now on. The new contact view combines the best features of the previous “Basic List View” and “Detailed List View”.

Why does it matter?

It saves the trouble for users to toggle back and forth between two list views, henceforth streamlining the workflow.

How to use it?

Go to the “Contacts” tab, and customize your contact grid by choosing which columns to be displayed, and in what order. More detailed tutorial HERE.

🖼️ Inventory

🎉 Inventory UI Improvement:

• Improved the layout of custom sets page to make sure all the custom set names would be visible.
• Changed the default setting that attachments do not show up in inventory.

🐛 Bug Fixes

• Fixed a bug where the “Select All” feature in contacts doesn’t work properly.
• Fixed a bug where the “Sold To” filter in contacts doesn’t work properly.
• Fixed a bug where the date on new invoices are incorrect.
• Fixed a bug where the image size changes from medium to small upon sending smart mails.
• Fixed a bug which prevents email notification settings from updating on the front end.
• Fixed a bug where the calendar drop down goes to a random future date when marking an invoice as paid/partially paid.
• Fixed a bug where some caption fields of editioned works are missing in smart mail.

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🖼️ Inventory

[Now Live] More Customizable Settings of Online Viewing Rooms

What is it?

Users can now customize the text color, background color, footer, and header of online viewing rooms. For example:

Why does it matter?

Previously, all the online viewing rooms had white background and black texts, and the footer and the header were the same as PDF’s. Now, all of them can be specifically customized for OVRs.

How to use it?

Go to Settings > Viewing Room Settings, where you can customize your viewing rooms.

🎉 Inventory UI Improvements:

• Added a divider between artworks and installation views in OVRs.
• Disabled the selection cart to pop up after an artwork is selected from its detail page, so that the selection cart does not block the inventory page.

📔 Contacts

🎉 Contacts UI Improvement: Removed the floating bar that appears when adding tags via the selection cart.

💹 Transactions

🎉 Transaction UI Improvement: Removed the drag and drop feature in the invoice discount field.

🐛 Bug Fixes

• Fixed a bug where custom sets are not displayed properly in the detailed list view.
• Fixed a bug which prevents users from creating new point of sale addresses.
• Fixed a bug where “create contact on email entry” was not working.
• Fixed a bug where the thumbnails are broken in the “Documents” tab in inventory.
• Fixed a bug where the newly created tax rates and payment instructions fail to save in the “Transaction Settings”.
• Fixed a bug where the “Price Label” setting fails to save changes.
• Fixed a bug where “created by a few seconds ago” was showing up under every note in “Contact”.
• Fixed a bug where invoices with line items are unable to sync to QuickBooks.
• Improved the speed of the “Sold To” filter in inventory.
• Fixed a bug where a default label is not automatically selected when there is only one price.
• Fixed a bug where the number of artworks in a custom set does not update upon archiving one of the artworks.