ARTERNAL Updates

[Now Live] New tag search in Inventory and Contacts

What is it?

Wherever there is tag/role search in ARTERNAL, we now have updated our tag search tool

Why does it matter?

It improves the search experience, makes it easier to add a tag/role, and thus reduces the likelihood of users creating duplicate tags/roles.

How to use it?

Click on the downward arrow to expand the dropdown with all tags/roles. You can also search for tags/roles. To remove a tag or role, click on the red “x” mark.

🖼️ Inventory

[Now Live] Artist Biography field is now added into the artist page

What is it?

When editing an artist, there is now a Biography field

Why does it matter?

It stores the artist biographical information, so that users can easily pull it up and add it into PDF/smart mails/etc.

How to use it?

In Inventory, click into an artist in the sidebar, click on the edit button, and enter the artist bio

🎉 Inventory UI Improvements:

• Improved the layout of the quick browse sidebar
• Made the Additional Notes field self-expanding
• Added the Skip Image Step button when creating a new artwork

📔 Contacts

🎉 Contacts UI Improvement:

• Changed tooltip text from Archive to More Options

🐛 Bug Fixes

• Fixed a bug where the relationships between contacts did not go both ways
• Fixed a bug where the Preview image failed to generate error message always showed up when generating PDFs
• Fixed a bug where the contact list didn’t load when clicking on Choose Contact when creating transactions
• Fixed a bug where the tax agency modal window didn’t scroll when syncing invoices to QuickBooks
• Fixed a bug where the contact names didn’t show up in the selection cart when selecting contacts from the smart mail pipeline

📱Mobile App: v3.94 released

[Now Live] Users can now search smart mails in the app

What is it?

In the smart mail tab, there is a newly added search bar. If you click into any smart mail, it will also have the contact search bar.

Why does it matter?

It allows users to quickly find the smart mail instead of scrolling through all of the smart mails or contacts.

How to use it?

Click on the search bar and type in smart mail titles or contact names.

🎉 Mobile UX Improvements: Updated the share link process so that users no longer need to enter a contact to send a share link.

📱 Mobile App: v3.93 released

• Fix save function for holds + sold on iPad
• Added the provenance and VAT status toggles to OVR
• Added a price toggle to share links
• Revamped share link UX, to include a preview, quick copy button.
• Fixed saving of inventory fields after entering price
• Add the status toggle in settings (for the artwork view page)
• Fixed inventory grid view status dots (NFS and N/A now show up properly)
• Prevent documents being auto added to smart mail offers

📔 Contacts

🎉 Contact UI Improvements: we now support searching in accent characters. (For example, searching by Luís or Luis will have the same result.)

🖼️ Inventory

[Now Live] Users can now create custom fields in inventory

What is it?

In inventory, there is a new “Custom Fields” section, where you can create your own custom fields that will show up in all inventories.

Why does it matter?

It allows users to add their own custom fields on top of the preset inventory fields, so that users can document artwork information according to their needs and preferences.

How to use it?

Go to Settings > Inventory Custom Fields > + New Field to create a new field. For more information, check out this tutorial article.

🎉 Inventory UI Improvements: Added [status], [work status], and [sublocation] to the inventory caption formatter

📈 Reporting

🎉 Reporting UI Improvements:

• Ensured that if a report shows a private contact, the contact information displays as [private contact]
• Changed the Revenue column to Retail Price in the Inventory on Consignment report

🐛 Bug Fixes

• Fixed a bug where there could be duplicate contacts in the smart mail pipeline
• Updated inventory dimensions so that they are no longer being rounded
• Fixed a bug where there was no default price label when creating a new inventory

📔 Contacts

[Now Live] Previous and next buttons in contact individual page

What is it?

The two arrow buttons on the page when you click into a contact.

Why does it matter?

This new feature helps users to navigate between different contacts more easily, and users no longer need to always go back to the contact main page.

Before:

After:

How to use it?

Go to the Contacts tab, click into any contact, and you will see the arrow buttons on the top.

🎉 Contact UI Improvements: changed the Feed tab to Timeline.

🖼️ Inventory

[Now Live] Filter by the "Notes" column

What is it?

The Show works without notes checkbox in the inventory filter window.

Why does it matter?

Users can now quickly filter out inventories without any note.

How to use it?

Go to Inventory > Show Filters > Notes, and click on the checkbox.

🎉 Inventory UI Improvements: Changed Custom Sets to Lists

🎉 Contact UI Improvements:

• Extended the character limit on contact list names

🎉 Inventory UI Improvements:

• Improved the workflow to create a new custom work status
• Stopped the Location field from automatically capitalizing locations

🐛 Bug Fixes

• Fixed a bug which might cause “Error moving this item” in customs set installation views
• Fixed a bug where editions’ currency changes to the default currency, instead of the currency in the master record
• Fixed a bug where the line spacing in the PDF settings did not work properly

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added NGN (Nigerian Naira) into the currency list
• Improved the modal window of changing inventory status to avoid being cut off

📔 Contacts

🎉 Contacts UI Improvement: improved the contact quick search for more accurate and smooth searches

🐛 Bug Fixes

• Fixed a bug where the Revenue and Clickthroughs can be inaccurate in Reports.
• Fixed a bug where there might be failures to create invoices, consignment, or payables under some circumstances
• Fixed a bug where the Confirm Status emails show broken images and no caption

📔 Contacts

[Now Live] Users can now assign contacts in batch

What is it?

The Assign to User button in the contact selection cart.

Why does it matter?

It allows you to assign multiple contacts to any user, so you don’t have to go into each contact’s page and assign the contact individually.

Before:

After:

How to do it?

Select the contacts you would like to assign / reassign, click the Assign to User button and select the desired user.

🎉 Contacts UI Improvement: Improved the search function so that it now recognizes words without their diacritical marks

⚙️ Settings

🎉 Settings UI Improvement: Changed the FAQ section to Help Center.

🐛 Bug Fixes

• Fixed a bug where the work count in invoices could be incorrect

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added artist year in the inventory caption formatter
• Added additional inventory number to inventory caption formatter

⚙️ Settings

🎉 Settings UI Improvement: Added a placeholder avatar for users without an avatar

💹 Transactions

🎉 Transaction UI Improvements:

• Fixed the issue where it said Edit Invoice regardless of the transaction type
• Added COP to currencies

🐛 Bug Fixes

• Fixed a bug where archiving works kept showing up in PDFs
• Fixed a bug where alt text showed up in the Status Note column in inventory

📱 Mobile App: v3.90 released

• Added a setting to toggle the location on/off when viewing artworks
• Updated the app icon
• Fixed slow loading issues for users with a large number of custom sets, exhibitions, and art fairs

❤️ Happy Valentine’s Day!

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added an apply dimension pop-up window when converting dimensions
• Moved the Condition Log section before the Location History
• Added Additional Inventory Number in the inventory caption formatter.

💹 Transactions

🎉 Transaction UI Improvements: Changed Consignor to Consignee in consigned out transaction.

💹 Transactions

[Now Live] Users can now create calendar events while creating transactions.

What is it?

In our last release, the calendar feature was added into consignment agreements and loan agreements. With this release, it is available to invoices as well.

Why does it matter?

When creating an invoice, users can now add a calendar event based on the selected date. This allows users to set up a payment due date reminder in the calendar.

How to use it?

When creating an invoice, click on the “Add to Calendar” button. Edit the information as needed, then click on it to save the calendar .ics file. After that, upload the file to your desired calendar. Users can also create a calendar event after the invoice is completed.

🎉 Transaction UI Improvement: Updated the sorting in transactions so that it will stay when users leave and then come back to the transaction page.

🖼️ Inventory

🎉 Inventory UI Improvements:

• Added additional prices and sold price columns in inventory exports
• Added a pop-up window to confirm artwork dimension conversion

📔 Contacts

🎉 Contacts UI Improvement:

• Improved contact search bar to prevent texts from overlapping on smaller screens.
• Changed the note in contacts from “created by a few seconds ago” to “created by [user] a few seconds ago”

📈 Reporting

🎉 Reporting UI Improvements:

• Updated the columns in the Most Shared Artists report to reflect more smart mail activities.
• Split the Smart Mail Count column in the Artist by Revenue report into Sold Smart Mail Count and Total Smart Mail Count columns.

🐛 Bug Fixes

• Fixed a bug where re-importing contacts was not working properly
• Updated the net profit formula in the Top Sold Artworks report to revenue - consignment split - expenses - commission - discount
• Fixed a bug where the order of artworks in inventory is out of sync with OVRs and PDFs.
• Fixed a bug where reporting only showed USD as the currency.

💹 Transactions

[Now Live] Users can now create calendar events while creating transactions.

What is it?

When creating a consigned in/out or loan, there is a new “Add to Calendar” button to add the date into the user’s own calendar (Google/Apple/Outlook/etc.).

Why does it matter?

The new calendar feature helps users to create a calendar reminder while creating a transaction in ARTERNAL. It saves the time to create a duplicate reminder in the calendar, and users can easily access the transaction by the link.

How to use it?

When creating a new consignment agreement or loan agreement, there is an “Add to Calendar” button at the bottom of the page. Click on it to save the calendar .ics file, and then upload the file to your desired calendar.

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